For small businesses in Canada and the US
Monthly Bookkeeping and Clean-Up in QuickBooks Online
Your books kept every month in QuickBooks Online: every bank and card transaction recorded, every account reconciled, and a profit and loss and balance sheet you can rely on. If the books are behind or messy, we catch them up first. The bookkeeping is done by a certified QuickBooks ProAdvisor (QuickBooks Online Level 1 and Level 2), and when you need tax returns, Gurleen Kaur, CPA licensed in British Columbia and Washington State, prepares them from the same books.
Quick answer
What does monthly bookkeeping include, and what does it cost?
Each month we record and categorize your bank and card transactions in QuickBooks Online, reconcile every account to its statement, and send you a profit and loss statement and balance sheet. Monthly bookkeeping is a flat fee by annual revenue: US$150 per month for annual revenue under US$50,000, US$200 per month from US$50,000 to US$500,000, and US$300 per month from US$500,000 to US$1 million; over US$1 million is quoted after review. Catch-up or clean-up of past months is quoted after a short review.
At a glance
- Monthly
- Transactions recorded, accounts reconciled, monthly reports
- Software
- QuickBooks Online, set up or taken over
- Fee
- US$150 to US$300 per month, flat, by annual revenue (over US$1 million quoted)
- Behind already?
- Catch-up and clean-up, quoted after review
- Tax returns
- Priced separately, prepared from the same books
Who this is for
Local businesses in BC
Owner-run companies and sole proprietors in Surrey and Greater Vancouver who want the books off their desk.
Cross-border businesses
Businesses with accounts or customers in both Canada and the US.
Online sellers and software
Businesses paid through Shopify, Stripe, PayPal, Wise or similar accounts.
US companies with real activity
US companies, including ones owned from outside the US, with regular sales and expenses.
What is included every month
Bank and card feeds
Accounts connected to QuickBooks Online and every transaction categorized.
Reconciliations
Each account reconciled to its statement, so the balances are right.
Sales tax amounts recorded
GST/HST or US sales tax collected and paid recorded, so the returns can be prepared from the books.
Monthly reports
Profit and loss and balance sheet each month, ready for you, a bank or an investor.
Pricing
Software subscriptions and government fees are paid by you.
| What | Price | What it covers |
|---|---|---|
| Monthly bookkeeping, annual revenue under US$50,000 | US$150 per month | QuickBooks Online bookkeeping: transactions recorded, every account reconciled, monthly reports. |
| Monthly bookkeeping, annual revenue US$50,000 to US$500,000 | US$200 per month | The same monthly service. |
| Monthly bookkeeping, annual revenue US$500,000 to US$1 million | US$300 per month | The same monthly service. |
| Monthly bookkeeping, annual revenue over US$1 million | Quoted after review | The same monthly service, quoted in writing. |
| Catch-up and clean-up | Quoted after review | Past months or years rebuilt from statements, or messy books corrected, before the monthly service starts. |
| Tax returns and filings | Priced separately | Canadian T1 and T2 returns, US returns and information returns, prepared from the books. |
Catch-up and clean-up
If months or years were never recorded, or the books do not match the bank, we rebuild them from statements first: transactions recorded, accounts reconciled and the opening balances fixed. You get a fixed written quote after a short review of what is missing, and the monthly service starts once the books are current. See QuickBooks clean-up for what we look at.
How long to keep records
Kept monthly in QuickBooks Online, with the statements and receipts attached, the records are ready when a tax authority asks.
| Country | Rule | Source |
|---|---|---|
| Canada | Keep required records and supporting documents for six years from the end of the last tax year they relate to, at your place of business or residence in Canada unless the CRA allows otherwise | CRA |
| United States | Generally 3 years; employment tax records at least 4 years after the tax is due or paid, whichever is later | IRS |
US LLCs owned from outside the US with only a few transactions
Many US LLCs owned from abroad exist mainly to hold a bank account or a brand, with only a handful of transactions a year. They usually do not need monthly bookkeeping. The yearly Form 5472 and pro forma Form 1120 cover them; see our Form 5472 filing service for the prices. The company still has to keep records sufficient to support the return and its transactions with related parties (Treas. Reg. 1.6038A-3), and the US$25,000 penalty applies for each year it fails to maintain them (26 U.S.C. 6038A(d)), so keep the bank statements and agreements. Monthly bookkeeping is for LLCs with real, regular sales and expenses.
How it works
- Request a Quote. Tell us about the business, the accounts it has and roughly how many transactions a month.
- Review. We look at recent statements and, if you have one, your QuickBooks file.
- Fixed written quote. Monthly bookkeeping at the flat fee for your annual revenue, with any clean-up quoted on the same page.
- Set-up. Accounts are connected and the chart of accounts is set up for your business.
- Monthly close. The books are closed and the reports sent every month.
Common questions
Do I need QuickBooks Online?
Yes. We work in QuickBooks Online. If you do not have a subscription, we help you set one up; the subscription is paid by you.
Can you take over books that are months behind?
Yes. We catch up the missing months first, quoted separately after a short review, and then start the monthly service.
Are tax returns included in the monthly fee?
No. The monthly fee covers bookkeeping. Tax returns and filings are priced separately and prepared from the same books.
How long do I need to keep records in Canada?
The CRA says to keep required records and supporting documents for six years from the end of the last tax year they relate to.
My US LLC barely has any transactions. Do I need monthly bookkeeping?
Usually not. The yearly Form 5472 filing covers a US LLC owned from abroad with only a few transactions, as long as the bank statements and agreements are kept.
Sources
Every rule and figure on this page links to the IRS, CRA or other official source it comes from. Amounts change; we re-check them before each engagement.
- CRA: Where to keep your records, how long to keep them
- IRS: How long should I keep records?
- Treas. Reg. 1.6038A-3 (records reporting corporations must keep), via Cornell LII
- 26 U.S.C. 6038A(d) (penalty for failure to furnish information or maintain records), via Cornell LII
Gurleen Kaur, CPA licensed in British Columbia and Washington State. Last updated November 10, 2026. This page is general information, not tax or legal advice for your situation.
Related guides: QuickBooks clean-up, Cross-border bookkeeping and payroll, US tax accountant in Surrey and Greater Vancouver, US tax for foreign founders.
Request a Quote for monthly bookkeeping
Tell us your situation in a few lines. We confirm whether we can help, what records matter and the next step. Substantive advice begins under a paid diagnostic or signed engagement.
Prepared and signed by a licensed US CPA who can represent you before the IRS. Verify Gurleen Kaur's Washington licence (#41150) on CPAverify